Managing employee benefits communications is a challenging job for HR teams. Companies must mail communications like Personalized Enrollment Kits, Wellness Program Materials, and Summary of Plan Descriptions (SPD) on an annual basis. If there is no system, these communications can be overwhelming.
PDC Graphics simplifies these complex processes for HR teams. With smart print solutions, companies can deliver the correct information on time. This reduces errors, improves compliance, and makes benefit enrollment easier.
In this guide, we’ll observe how strategic printing solutions can help HR teams simplify benefits regulation. We’ll also learn about how SPD Distribution, 1095-C Mailings, and Affordable Care Act Notices can be managed conveniently using strategic printing services.
Advantages of Print in HR Benefits
Most HR teams focus on digital solutions. However, print is ideal for ensuring benefit communication is crystal clear. Many employees prefer hard copies over vital benefit details.
Employee benefits print communications ensure all of your employees, regardless of levels of technology sophistication, have access to crucial information. A paper document is easier to notice than an email in a crowded inbox.
Utilizing high-quality printing solutions can improve compliance. If you need evidence of employee receipt of necessary documents, printed documents provide a valid record.
Personalized Enrollment Kits Increase Engagement
Most employees find benefits enrollment confusing and some procrastinate making decisions. This leads to last-minute stress for employees and HR managers alike. A Personalized Enrollment Kit makes this process easier.
The kits have individualized benefit options, cost breakdown, and action steps. The employee is presented with a package depending on his/her individual requirements, making it easier for him/her to choose appropriate plans.
PDC Graphics ensures these kits are well organized, interesting, and easy to follow. The print package improves levels of employee participation and simplifies HR workloads.
Wellness Program Materials Contribute to Better Employee Health
Several businesses invest in wellness programs, yet utilization is low. The reason is that workers don’t necessarily comprehend the benefits, let alone how to participate.
Printed wellness program materials provide clear guidance on exercise programs, mental wellness support, and prevention care options. A streamlined, thoughtfully laid-out print package can enhance usage.
PDC Graphics is the answer to this employee benefits marketing challenge, helping businesses create engaging wellness guides, posters, and handouts. The materials educate and motivate employees to utilize their benefits.
Also Read: 10 Smart Ways To Ensure Your Employee Wellness Program Succeeds by Forbes
1095-C Mailings
Businesses must provide 1095-C Mailings each year in fulfillment of Affordable Care Act requirements. The forms affirm an employee was made a medical coverage offer and must be filed for tax purposes. If a business is late in presenting this form, it can face extreme fines imposed by the IRS.
Printing ensures these forms come out clearly and on time. Compared to email, which can be lost, missed, or deleted, paper forms create a permanent record that can be consulted quickly. High-quality printing ensures critical numbers, such as tax codes and employer ID numbers, can be read clearly.
A professional printing solution like PDC Graphics takes away all the hassle for HR teams and help to simplify benefits regulation. The whole process, printing all the way through mail, is handled for them, in keeping with all ACA deadlines. This prevents last minute errors and keeps HR departments under less stress.
Affordable Care Act Notices
Businesses must provide Affordable Care Act Notices under the ACA for their employees, informing them of their medical care choices and entitlements. The notices are legally required, and a refusal to send them in a timely manner can lead to fines and legal action.
Printing these materials ensures all employees receive clearly laid out, legible notice. Printed notices have a better chance of being noticed and read than electronic notices, which can be lost in email inboxes. Printed notices facilitate an easier understanding of medical options for workers, reducing uncertainty and unwanted HR questions.
Utilizing a professional employee benefits printing company like PDC Graphics, HR teams can ensure ACA notices reach workers securely and on time. Companies can take advantage of complying and lower the risk of workers overlooking critical healthcare information using its printing solutions.
Employee Onboarding Packages
Starting a new job can be overwhelming, as new employees have to learn about corporate policy, benefits, and expectations. A well-implemented Employee Onboarding Package makes employees part of the team and well-briefed on Day One.
Having these materials in hard copy provides a tangible resource for reference. Unlike electronic documents, a printed onboarding package provides critical information in an accessible place.
Professionally formatted printed materials also enhance a company’s image, resulting in an excellent first impression. PDC Graphics is a specialist in delivering onboarding kits made of benefit guides, employee handbooks, and welcoming letters. The high-quality printing kits make new staff confident and well-equipped, which leads to enhanced retention levels and employee engagement.
The Cost of Ineffective Benefits Communications
Miscommunication of benefits can cost a great amount. Workers tend to make poor choices when they aren’t well-informed about options. This can lead to greater medical expenses and lower employee satisfaction.
HR teams themselves suffer as well. If employees have been given the wrong data, HR gets overwhelmed with questions. This leads to more admin work and lost time.
A strategic printing solution prevents such problems. It gives each employee the correct information on time, preventing errors and ambiguity.
Why Trust PDC Graphics?
Most commercial printing firms companies offer standard solutions. At PDC Graphics, we go beyond standard printing solutions by delivering tailored solutions for HR teams.
These solutions incorporate advanced technologies that leverage automation, variable data printing, and tracking for compliance. This ensures benefit communications aren’t just being printed, but rather carefully designed and distributed for maximum impact.
HR teams can rely on our teams to simplify benefits regulation tasks, drive engagement, and prevent non-compliance. With our specialist services and advice, we are a go-to communications partner for HR teams across the country.
Also Read: Maximizing Employee Benefits: A Modern Approach for HR Leaders – ADP
The Future of Print in Employee Benefits
While digital communication is on the rise, there is room for printing. Blending digital and printing solutions makes it possible for all employees to receive benefit communications in a universally accessible format.
When regulations change, HR teams must keep up. With a reliable printing partner, companies can adapt in a timely manner and stay in sync.
Leading this revolution is PDC Graphics. With our cutting-edge solutions, HR teams can enjoy simplify benefits regulation.
Managing employee benefits is a complex procedure. HR teams must ensure there is compliance, accuracy and transparency in all documents sent. With PDC Graphics, companies can simplify Employee Benefits Print Communications. Our solutions improve engagement, reduce errors, and help HR teams focus on what matters most—supporting employees. Learn more.
